How do I translate the digital business card profile?

Modified on Mon, 15 Jan 2024 at 10:16 PM

In this article, you will learn how to translate the digital business card profiles. This feature allows you to translate any text that is visible on the profile page into any language. This applies to both system texts and individual profile attributes (names, position descriptions, links, files, etc.). You can also specify that information is not displayed in certain languages.

Supported languages:

The language in which a profile is displayed depends on the device settings of the recipient. If the language of the device is not supported, the profile is displayed in the fallback languageSet the input language to the language you use to fill in the profile attributes in the admin dashboard.

Step-by-step instruction:

Follow the steps below to add translation files to a language pack:

Step 1: Select the language

  • Navigate to Team settings > Translations > Supported languages > Add a language
  • Select the desired language and select the type (Input/Fallback).
    • Input = input language (language for filling in the profile attributes)
    • Fallback = fallback language (language to be used if the language of the device is not supported)
  • Click on "Save", the language is now selected.
  • The languages can be changed or deleted at any time. 
  • Please note: When a language is deleted, the translations stored in a category for this language are not deleted, but they are no longer used as long as the language is not added again.

Figure 1: Selection of the desired language

Step 2: Download the language pack configuration 

  • Click on Download current language pack configuration.
  • The link leads to the download of a file in ZIP format.
  • Unzip this file, it contains all translation categories.
  • Please note: The file only contains the translation categories that have been approved by the unit admin.

Figure 2: Downloading and uploading the language pack configuration

How can I manage translation rights for unit admins?

  • Navigate to Team settings > Edit rights
  • Select "for unit-admins" on the right.
  • Now select all the desired categories for the translation rights you want to release.
  • Unit admins will now be able to manage translation packages for the selected categories.
  • Attention: Unit admins can edit the translations of the entire organization in this category. Any changes they make will affect the entire organization.

Step 3: Open the CSV file, e.g. in Excel of the translation category that needs to be edited

  • The file contains the current configuration that is used to translate your profiles
  • Add or change translations. 
  • Column "Key" = text value that has been entered (i.e. the text to be translated)
  • The remaining columns apply to one language each. Each of the languages defined in step 1 appears here.
  • You can now add translations in these columns. You can:
    • Add a translation by entering the translated text in the respective language.
    • Delete the attribute value (i.e. it will no longer be displayed on the profile): To do this, simply enter the keyword $DELETE$.
    • Leave the field empty so that this value remains untranslated in each language.
  • System labels can also be changed (i.e. all headings etc.).
  • Attention: Translations always apply to the entire organization. This means, for example, that you only need to translate the position "Head of department" once so that this translation is applied to every profile whose position is "Head of department".
  • After editing the file, save it again as a .csv file.

Example: Translation category "profile addresses"

  • Country "Germany" should be translated into English as "Germany".
    • Change text value: write the translation in the "en" column. 
    • Example: "Germany"

  • Street "Seyfferstraße 34" should not be displayed when the profile is translated into English. 
    • Delete text value: write $DELETE$.
    • Example: "$DELETE$"

Figure 3: Modified file 

Step 4: Upload the language pack

  • Click on Upload language package to upload the language package with the translation text. 
  • You can upload the entire ZIP file or individual translation categories that are to be updated.
  • Please note: only CSV/ZIP files with the same names as in the download are supported.
  • Please note: When uploading a category, the configuration of the entire category is always overwritten. This means that if you only want to re-translate one value, for example, you must ensure that all translations already set are also included in the file when uploading.

Figure 5: Successfully modified profile information

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