Hubspot Integration

Modified on Mon, 24 Jun 2024 at 12:56 PM

TABLE OF CONTENTS


1. Requirements

You must have administrator rights to set up the link.


2. Overview of the integration

With the Hubspot integration, either only administrators or also end users can push the contacts recorded with Lemontaps to Hubspot as leads or contacts either automatically or manually. This works for both the mobile version and the desktop version.


User Journey: 

  • Case 1 - Manual push: If you have set the “manual push”, you select the contacts to be exported in the contact overview of the admins as well as in the end user contact overview using the checkboxes and then click on Hubspot. The export is then started.

    Case 2 - Automatic push: If you have selected “automatic push” in the settings, the push to Hubspot is started automatically for every new contact. Previous contacts are not pushed automatically. If you want to have the previously recorded contacts in the CRM as well, you would have to push them once.



  • Status of the export: In the contact table, you can see the status in the “Export” column. If you click on the symbol, you can see further information, e.g. when the export took place. If there is an exclamation mark behind the Hubspot symbol, you can see that the export has failed. If you manually push the contacts, you will also always receive an email with the number of contacts for which the export worked/failed. 



The following attributes are transferred:


Predefined fields in LemontapscontactLead
NotesNoNo
Name prefixNo
No
First nameYesYes
Last nameYesYes
PositionYesYes
RoleNoNo
DepartmentNoNo
CompanyYesYes
EmailYesYes
Email workNoNo
Phone workYesYes
Phone MobileNoNo
WebsiteYes
Yes
AddresseeNoNo
Address line 1YesYes
Address line 2NoNo
Zip code
YesYes
CityYesYes
CountryYesYes
DSGVONoNo
LanguageNoNo
PicturesNoNo
Met onYes 
Yes
Met byis created as “Contact Owner” if the Lemontaps user's account email is also a Hubspot user.

If the Lemontaps user's account email is not a Hubspot user, the Hubspot user who set up the Lemontaps - Hubspot integration is used as the owner.

Is created as “Lead Owner” if the Lemontaps user's account email is also a Hubspot user.

If the Lemontaps user's account email is not a Hubspot user, the Hubspot user who set up the Lemontaps - Hubspot Integration is used as the owner.



Custom fields: 

If you do not need all the fields in Lemontaps, write us a message at support@lemontaps.com. 

Our IT can remove fields for you or add new fields. Please note that new fields cannot yet be “matched” with Hubspot. However, this feature is currently under development and should be available soon. 


Duplicates:

If there is already a contact/lead in Hubspot with the same email address as the contact to be pushed from Lemontaps to Hubspot, then the export will not work as duplicates are prevented. In this case, the reason is also displayed in the export column. In the case of a manual push, you will also receive an email as to whether there were duplicates during the export.



Campaigns:

This feature is currently still under development.



3. Linking Lemontaps with Hubspot 

  • Navigate to the CRM integration page. 
  • Click on Hubspot



  • Now click on “Authorize Hubspot”


  • A popup from Hubspot will now appear. Enter your login details. In most cases, you must have administrator rights with Hubspot. 
  • Now authorize Lemontaps in the following popup.


  • Voilá Hubspot is now connected. You can now close the popup. Please note: You do not need to do anything in the “Leads”, “Contacts” etc. fields.



4. Settings in Lemontaps 

You have the following setting options in Lemontaps:

  • automatic or manual export to Hubspot
  • Should contacts be created as leads or as contacts in Hubspot? 
  • Rights: Are individual users also allowed to transfer contacts to Hubspot or only admins? 


You can set the first 2 points here and the editing rights here.




5. FAQs


My export has failed, what could be the reasons for this?

1) Missing information in the contact in Lemontaps: 

  • For contacts, at least 1 name must be specified in the Lemontaps contact, i.e. either first or last name, otherwise there are problems with the export
  • For leads, at least the company name and 1 name must be specified in the Lemontaps contact, otherwise the export will not work 


2) Duplicate:

  • The email address of the contact in Lemontaps already exists in Hubspot for a lead or for a contact. 


3) Refresh: 

  • With automatic synchronization, it is sometimes necessary to refresh the page to see the corresponding icon if, for example, a new contact has been created.
  • Updates to contacts in Lemontaps are not automatically updated in CRM.


4) Other reasons: 

  • It may still not work. Try exporting the contact again. If it still does not work, please contact support@lemontaps.com.


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