Add an Email Signature – Outlook

In this article, you’ll learn how to manually add and use your email signature in Outlook without an add-in.

Note:
If a signature is inserted directly into a new email via copy & paste, formatting issues may occur. Therefore, always create and save the signature in the Outlook settings as described below.

Desktop (Windows & macOS)

• Open Outlook

• Go to File → Options → Mail → Signatures

• Click New and create your signature

• Select the signature for new messages and replies/forwards

• Click OK to save

Web (Outlook Web App)

• Open Outlook in your browser

• Go to Settings → Mail → Compose and reply

• Insert your signature into the editor

• Optional: enable automatic insertion for new messages

• Click Save